Situation before Financials Cloud Implementation

Charles County Public Schools (CCPS) is a K-12 school district in Charles County, Maryland, serving as the primary educational institution for students residing in the county.

CCPS’ financial system lacked many of the modern and time-saving features available in today’s software solutions and its operations were fraught with inefficient, manual, and paper-based processes. Additionally, CCPS’ legacy system was nearing the end of its useful life and required replacement in a relatively short period of time.

The district quickly realized the need to adopt a modern, cloud-based solution to enable key efficiencies, including:

  • Automation of workflow reviews and approvals
  • Online documentation
  • Paperless processing

Our District initiated the Oracle Cloud ERP project with another implementation vendor who was unable to successfully complete the project. AST stepped in, quickly reviewed the progress of the project, listened to our concerns, and was able to address previously unacknowledged issues. AST then partnered with us to get the project back on track leading to the recent successful go-live of the Financials phase.”

Karen Acton Chief Financial Officer, Charles County Public Schools
Let’s Create Progress Together!

Our District initiated the Oracle Cloud ERP project with another implementation vendor who was unable to successfully complete the project. AST stepped in, quickly reviewed the progress of the project, listened to our concerns, and was able to address previously unacknowledged issues. AST then partnered with us to get the project back on track leading to the recent successful go-live of the Financials phase.”

Karen Acton Chief Financial Officer, Charles County Public Schools

Solution & Benefits of Financials Cloud for K-12 Schools

AST’s depth of expertise in implementing modern Cloud ERP solutions for Public Schools made us the ideal partner for CCPS. Leveraging AST Transcend®, AST’s cloud migration accelerator, the team provided a robust, integrated Cloud Financials solution for the district.

AST’s implementation of Oracle ERP Cloud Financials has helped CCPS achieve its objectives and realize the following business value:

  • Improved efficiency of month-end processing with reduced cycle time
  • Greater budget visibility, tracking, and processing
  • Improved reporting, including dashboards and monthly statutory reports to the State and County
  • Streamlined procurement process, including Nutrition Services purchases
  • 90% elimination of paper for GL month-end closing
  • 100% elimination of paper-based bank statement reconciliation
  • 100% elimination of paper-based procurement
  • 100% elimination of paper interdepartmental billing
  • Improved controls for tracking Student Activity Funds at the school level
  • Enhanced quality and reliability of system data
Industry: K-12 Education

Solution Components:

  • Oracle ERP Cloud
  • Oracle EPM Cloud
  • Integration Cloud Services
why ast poster why ast poster

Why AST?


The district’s partnership with AST has led to a successful implementation of Oracle ERP Cloud Financials and achieved its objectives of automation, paperless processing, and operational excellence.